Annual Meeting Notes

Date/Time: 7:00 – 9:00 PM
Location: Eastbrook Elementary School
7625 New Augusta Rd, Indianapolis, IN 46268

Board/Chair Members Present:

• Soren Hjorth, President 
• Nicole Durham, Vice-President 
• Elyse Bernstein, Treasurer 
• Tonya Glaspie, Secretary
• Paul Bernstein, Architectural Committee Chair 

Attorney Present:

• Melissa M. Noland, Kovitz Shifrin Nesbit (KSN)

Lots Represented: 20

Agenda

1. Roll Call
2. Introduction of the Board
3. Introduction of the Attorney
4. What does an HOA do?
5. How do I reach the Board or Committees?
6. Survey Introduction: “What’s Important to You as a Homeowner?”
7. Open Committee Roles and Volunteer Opportunities
8. Discussion of Dues
9. Upcoming Activities

Discussion Summary

• Meeting Purpose:
  This meeting served as an informational session for homeowners. A future meeting will be scheduled to vote on the budget and any covenant changes.
• HOA Legal Status:
  Questions were raised about whether the HOA is mandatory, as a prior 2010 legal opinion contradicted the current findings.
  • Attorney Melissa M. Noland agreed to review all relevant documents and provide updated guidance.
  • Homeowners requested notarized copies of the legal documentation confirming HOA status to be posted on the website.
• Homeowner Survey:
  A survey will be made available on the HOA website within the next two months.
  • Each lot will receive one survey vote.
  • Purpose: to gather homeowner input on potential covenant changes and priorities.
• Covenant Amendment (Sheds):
  The board will locate minutes from a prior vote that addressed sheds and clarify the results at the next homeowner meeting.
• Architectural Committee:
  • Architectural Chair Paul Bernstein will work with the board to establish a channel for homeowners to report concerns anonymously.
  • While the board cannot enforce neighborhood “policing,” it may provide guidance and record issues for future discussion.
• Future Voting & Quorum:
  Changes to covenants will require a quorum of homeowners.
  • The attorney will help prepare a proxy form for homeowners who cannot attend in person.
  • Homeowners were encouraged to share information about the next meeting to help ensure a quorum is reached and avoid the need for multiple meetings.
• Budget:
  The 2026 budget has not yet been approved and will be reviewed and voted on at a future homeowner meeting.
• Exterior Fencing:
  • Most of the surrounding fencing behind the community (old golf course) is owned and maintained by Pike Township.
  • A smaller portion remains the responsibility of the new developer.
  • Homeowners with fencing-related concerns, owned by Pike Township, should contact:
    Clayton J. Gruber, CFM
    Director of Facilities & Security | MSD of Pike Township
    📞 317-280-2425 | 📱 765-891-2070
    🏢 3950 W 56th Street, Indianapolis, IN 46254
    ✉️ CGruber@pike.k12.in.us

✅ Next Steps:

• Attorney to review HOA governing documents and provide updated legal opinion.
• Board to share documentation on HOA status with homeowners.
• Survey to be launched within two months.
• Board to locate prior covenant amendment minutes regarding sheds.
• Architectural Committee to establish anonymous homeowner reporting channel.
• Proxy form to be prepared for future covenant votes.
• A budget review and approval will be scheduled for a future meeting.

·  Meeting time: 7:12 to 8:02 pm

·  New August North Middle School, 6450 Rodebaugh Rd

·  Current Board Members Present: Elyse Bernstein, Nicole Durham, Paul Davis, Dorothy Dodd, Paul Bernstein  

·  Lots Present: 19 (16 in person/online, 3 by proxy)

New Board Members Elected

·  President – Soren Hjorth, until 2027

·  Vice-President – Nicole Durham, until 2027

·  Treasurer – Open. Elyse Bernstein will stay on for one more year

·  Secretary – Tonya Glaspie, until 2027

·  Architectural Committee Chair – Paul Bernstein, until 2027

·  Architectural Committee member – Tom Rohn, until 2027

·  At-Large #1 – Dorothy Dodd, until 2026

·  At-Large #2 – Mike Cuticchia, until 2026

Discussion Topics:

·  Broken portions of fence on 79th street will be repaired

·  Board will look into extending the fencing on 79th street to the East to prevent trespassing through Homeowner’s yards

·  Board to look into putting a Welcome sign at the back entrance to CCW

·  Brush needs to be removed from under the trees on the West side of the 79th street fence

·  Proposal for a periodic neighborhood clean-up day for the front entrance

Budget:

·  Approved